round robin or hand raising), and remind participants of features (such as the chat box in Zoom). Establishing ground rules or guidelines. Turn your mobile phones off. Ground rules don’t have to be complicated and should be limited to about five or six to make them easy to remember. For example, research has identified three … To be effective, meeting ground rules should be based on research around best practices in the workplace. Review your list of attendees: Are you missing people who represent diverse or dissenting points of view? Post the ground rules in a central location so that everyone can see them. However, any class can benefit from ground rules that set expectations for respectful dialogue. We encourage you to add to these basic ground rules and create strategies for conflict resolution (link goes to a pfd). This will allow your team to come to the first meeting inspired to plan! During the Meeting Start of Meeting. If the call/SMS comes through, please leave the room to deal with it. -3- Step 5: Prior to the first meeting, distribute your agenda and the ALA Chapter Scorecard: A Roadmap to Change for ALA Chapter Leaders. Greet each meeting participant warmly, by name, so everyone feels welcome. 4. That's why you need to take extra steps to ensure that all of your employees, remote and in-office, feel included and engaged. To help workshop attendees feel invested in the sessions, include their input when creating ground rules. Step 6: Hold your first meeting.Have a volunteer take minutes. If you are expecting a call/SMS that must be answered or responded to, then please turn your phone to silent. Keep to the agenda. Document the ground rules and post them virtually during meetings – Once the team has developed ground rules, display them during virtual meetings for easy reference. Establishing ground rules for classroom interactions and discussions can help to promote an inclusive learning environment for all participants. Here are some tips for running productive, inclusive meetings that will make your remote workers feel in sync with the in-office team. Running meetings is ... Lay some ground rules Set a "no talking over each other" rule, and encourage bystanders to speak up and call out interruptions. Ground Rules for Meetings 1. The main problems remote employees face are loneliness and collaboration issues. Ground Rules. Set clear ground rules at the start of the meeting – codifying these helps make everyone aware of their rights and responsibilities. Inclusive Meetings . Referring back to these community agreements can be very helpful if discussion becomes tense. Checklist for leading inclusive meetings. Greet each meeting participant warmly, explain the meeting structure (e.g. 2. A representative from the Office of Equity and Inclusion is available upon request if adhering to the ground rules presents difficulty. Such ground rules are especially important when discussing controversial or otherwise challenging topics. They are meant to be self-governing. State ground rules up front and make sure they explicitly foster inclusion. Speak … Send the agenda out ahead of time. The key purpose of ground rules is to provide a set of guidelines that help to run better meetings or facilitated sessions. The Chair will help to keep all the discussion to the items on the agenda. In class, instructors can either work with students to generate ground rules or discussion guidelines, or they can present a set of guidelines and then work with students to accept or modify them. 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